Ledger & Lease Control Review
Free. One property. No obligation. Run my free 1-property scan
Continuous monthly control audit for Yardi operators

Find the rent your Yardi ledgers never billed, down to the tenant.

A monthly internal-control audit that reads every tenant on every property and itemizes each unbilled dollar. On one 600-unit property it priced the gap at about $4,100 a month, roughly $49,000 a year, recoverable.

Run my free 1-property scan See a redacted sample, no email

One property. No cost. No commitment. Every finding lands with you first, privately, and you decide what gets billed.

Built and run on a live Yardi portfolio
Reads the system of record over the Yardi API

The meter on one property, last cycle

One 600-unit property, read in full, carried about $4,100 a month in recoverable leakage. That is roughly $49,000 a year from a single property, money already earned and never billed. Across a portfolio, multiply.

Open the sample monthly audit summary
~$49,000/yr
recoverable leakage, this one property
$4,100/mo
estimated monthly leakage
600 / 568
units reviewed / tenants on file
412
of 568 residents carried a finding

Representative monthly audit, redacted. Property, figures, and identifiers are illustrative; tenants are fictional.

What you get

A findings drawer that reads like a recovery ledger.

Flagged exceptions from your own data, each priced and traced to a tenant, a unit, and a severity, rolled into a monthly leakage figure you can defend to ownership.

  • Every finding is traceableTenant, unit, severity, and the exact dollar delta, so you can verify any line yourself before anyone acts on it.
  • Plain-English explanationsEach technical finding restated in one line your site teams can act on without a translator.
  • Graded L0 to L4Critical exposure sorts to the top; the long tail is there when you want it.
Property findingsOne property · 600 units · most recent monthly cycle
Sample · Redacted
Residents
568
Findings
540
Critical
284
Est. leakage
$4,100/mo
Severity L4 × 96 L3 × 188 L2 × 214 L1 × 34 L0 × 8
  • L4
    M. CallowayUnit 214$595 / mo
    AI: This tenant is being billed $595 a month under the signed lease rate.
  • L4
    D. FerreiraUnit 107regulatory
    AI: Compliance gap, this tenant should have a signed ESA addendum on record.
  • L3
    T. WhitfieldUnit 452$220 dep.
    AI: Deposit mismatch, signed lease states $1,200 and Yardi is holding $980.
+ more across 6 categories, see the full sample

Yardi posts what it is told. It never compares the ledger back to the signed lease, so the gap sits there, billing short, month after month, and nobody can name the number until every line is pulled.

What every audit checks

Every tenant, run through the full lifecycle, every month. No sampling.

Six control categories, applied to every property. One real example from each, drawn from live portfolio findings.

01

Documents & compliance

Example: an ESA addendum with no signed lease behind it. Missing leases. SSN gaps.

02

Deposits

Example: the deposit on the signed lease and the deposit in Yardi disagree.

03

Rent

Example: scheduled rent drifts under the lease, deltas from a few dollars to $1,000+ a month.

04

Charges

Example: application, late, utility, pet, or parking charges posted twice. App and admin fees never posted at all.

05

Pets

Example: a pet on file with no pet charge, or more pets than pet-rent lines.

06

Utilities

Example: water, sewer, trash billed to residents with no vendor invoice behind them.

8 lifecycle phases, 35 checks, every tenant, every month.

How findings are graded
L4
Critical
Direct revenue or regulatory exposure. Bill or fix now.
L3
High
Real dollars or compliance risk. Queue it this week.
L2
Medium
Worth correcting at the next close.
L1
Low
Housekeeping with small dollars attached.
L0
Informational
Context only. Nothing to act on.

How it works

Three steps. The findings stay yours the whole way.

1

Request your free scan

One property and your work email. That is the entire ask.

Free, one property
2

A 20-minute call

We pick the property, agree the read-only access method, and set the date. No demo, no pitch deck.

You stay in control
3

You get the number

A private one-page summary in a few business days, priced and itemized. You decide what happens next.

Yours to keep, or to ignore

Why the spreadsheet close misses this

It reads the system your money already lives in.

The connection
Connects to your Yardi
No CSV exports to wrangle, no re-keying. The paid product reads the system of record over the Yardi API.
The method
Every line, every unit
A manual close samples and trusts. This reads the full population, every tenant on every property, the same way every month.
The checks
35 checks, 8 lifecycle phases
35 checks across 8 lifecycle phases on every tenant, so exceptions surface instead of hiding in the rows nobody pulled.

The scan is free. Paid plans are per unit, walked through on the call, and tied to what is actually recoverable.

The scan showed us exactly which tenants were being billed less than their signed lease, and by how much. We fixed the billing the same week and stopped losing thousands a month.

Controller, multifamily operator on Yardi
Name withheld on request
Rafael Vieira, founder of DeployStaff

A note from the founder

I watched a careful, fully staffed team leak tens of thousands a month through gaps no close could catch by hand, and I built this to get that money back. Let me pull one of your properties and show you your number, free. Decide about the rest after you have seen it.

Built and proven on a live 24-property, 5,000+ unit Yardi portfolio. I run each first scan personally, so I take only a handful of new free scans each month.

Rafael VieiraFounder, DeployStaff

Before you ask

Questions a careful controller asks.

Is this an audit?
In plain English we call it a control audit, but it is a set of internal-control checks, not a CPA financial-statement audit or attestation. No opinion is issued. We surface graded exceptions; your team verifies each one and decides.
What data do you need?
Read-only access to one property in Yardi: resident ledgers, lease records, and charge schedules. How we get it is set up on the call, in whatever way your team is comfortable with. Nothing is ever written back.
What does it cost?
The 1-property scan is free. Paid plans are priced per unit, and we walk through them on the call.
Is the free scan a one-time thing?
Yes, one free scan. The full product runs monthly across your portfolio over the Yardi API, re-reviews every tenant, and refreshes the leakage figure at each close, so exceptions do not quietly drift back open between closes.
Where does my data live?
In your Yardi, where it already lives. The review reads it there; what leaves is a private findings report, sent only to you. NDA and DPA available before we start.

Request your scan

Tell us where to send your number.

We will reach out within one business day to set up your free scan.

1 See what one property is holding 2 A few details
We currently support Yardi. Leave your email and we will tell you the moment we add your system.
You hold the findings
Free.
The scan costs nothing and obligates nothing.
No commitment.
No contract. Walk away with the findings.
You see findings first.
Privately. You decide what gets billed.

$0 to look, against roughly $49,000 a year sitting in a single property.

We use your details only to arrange your scan and reach you about the findings.

Last month's close already leaked

I will personally pull the number on one of your properties, free.

One free scan. One private findings drawer. The meter is running either way.

Rafael

Run my free 1-property scan